INTEGRATED LIBRARY SYSTEM

Integrated Library System

When the library management system is sharing a common database to perform all the basic functions of a library, the system is integrated. An integrated library system enables the library to link circulation activities with cataloging, serials management etc. at any given time. It makes use of a file server and clients in a local area network. Most of the library management systems have the following modules: cataloging and OPAC, circulation, acquisitions, serials management and interlibrary loan module (ILL).

Steps in the Selection of an Integrated Library System

The following are the steps in selecting an integrated library system:
Analyze and identify your needs; Develop criteria for evaluation based on your needs assessment; Read relevant reviews of library automation systems and related
Technologies; Prepare a short list of library software packages, their features, functional modules available and standards supported; Ask users for an honest evaluation of their library management system; If possible, visit local libraries or institutions using a library management system; Ask vendors for a demo version to try out, or if available download from their site on the Net; Determine and compare initial and total cost of each library system.

Selection of ILS Software Package

Selecting software packages requires careful planning. You have to study several systems to become aware of the modules offered by the different suppliers and relate them to your needs; identify some factors like cost of hardware and software, training, maintenance, support, upgrade, etc.; be able to evaluate the credibility of the supplier; and be able to make a short-list of packages and suppliers you will contact for the RFP.

Questions to Ask when Evaluating Library Systems

The task of evaluating integrated library systems is necessary to be able to choose the most appropriate library management system that will answer the needs of the library in automating its operations. Some questions like Can the system run on any platform?; What modules are available?; Does it support the MARC standard?; Does it have the Z39.50 protocol?; Can it be used in a client-server LAN architecture?; Is the interface intuitive?; Is training going to be provided?; What is the cost?; Is unlimited license part of the cost of the package?; What are the contract stipulations relating to receipt of any system upgrades?; Can it produce the reports that you need?; Are manuals and other documentation available? are some of questions to consider in evaluating library systems.